Hosting dinner parties has always been a passion of mine. I love bringing people together and creating memorable experiences. My love for hosting started with small gatherings among friends, and by the time I was 22, I had planned my first large-scale dinner party for 60 guests.
Here are some tips on how to plan the perfect dinner party!
Step 1: Choose a Theme
I always love a good theme. A theme can add an extra layer of fun and cohesion to your dinner party. It doesn’t have to be elaborate; it could be as simple as a color scheme, a type of cuisine, or a seasonal celebration. For example, a sushi night, all shiny everything, or a black-and-white formal affair can set the tone for your event.
Step 2: Create a Pinterest Board
Before finalizing your theme, gather inspiration by creating a Pinterest board. Pin images of table settings, decor ideas, menu suggestions, and other elements that align with your vision. This visual collection will help you stay organized and ensure your theme is cohesive. You can also send this Pinterest Board to any vendors you hire so they can see your vision. I also get inspiration from TikTok and Instagram Reels.
Here is an example board that I created for my best friend’s birthday dinner! https://www.pinterest.com/keiralexa/brandons-40th-birthday/
Step 3: Plan Your Menu
The menu is the heart of your dinner party. When planning, consider any dietary restrictions or preferences of your guests. Aim for a balanced selection of appetizers, main courses, sides, and desserts. I always personally try to have two meat options and a vegetarian option.
To find a chef, you can go on Yelp, Instagram, or ask your friends for a referral. I love following local event planners so I can see the chefs they work with. You can look up #cheflosangeles or #chef (whatever city you are in) to find chefs.
Step 3: Hire Your Vendors
Are you planning to hire staff? Make sure to reach out to all your vendors to make sure they are available for that day. If you need advice on how to source vendors read my blog post HOW TO SOURCE VENDORS
Step 4: Set the Scene
Ambiance plays a crucial role in the overall experience. Here are some tips to create the perfect setting:
- Table Setting: Choose tableware that matches your theme. Use tablecloths, napkins, and chargers to add texture and color. Don’t forget the centerpiece—flowers, candles, or seasonal decorations. You can order all of these items on Amazon. I love shopping in Downtown Los Angeles to find cheap deals or to get flowers from the Flower Market. Another place I love in Los Angeles is the Bargain Fair.
- Lighting: Soft, warm lighting creates a cozy atmosphere. Use candles to achieve a sexy vibe.
- Music: Curate a playlist that fits your theme to create the right vibe. One thing people forget is the music, and it is so important to create a music flow throughout the night. For example, for my birthday two years back in Venice Beach, I decided to do all old school hip hop. For one of my rager birthdays, I decided to do hip hop in the beginning and then went into house music.
Collect Decor Inspiration
Pin images of table settings, centerpieces, and lighting ideas. This will help you visualize and plan the decor elements you want to include.
Step 5: Curate Your Guest List and Send Invitations
I always take time to curate a proper guest list based on the event. For example, for a tech dinner, I will curate a list of people who are in tech and can network together.
I then create an invite on Canva or Paperless Post to send to my guests. Make sure to send a reminder text or email 3 days before the event and on the day of.
If you are doing a seated dinner, make sure to create a seating chart if you do not want to have open seating. Always account for someone to cancel. I always find with a 60-person dinner, 2-3 people will cancel on the day of.
Step 6: Plan Your Timeline
Timing is everything when it comes to hosting. Create a timeline/run of show to ensure everything runs smoothly.
Step 7: Add Personal Touches
Personal touches can make your dinner party memorable. Consider personalized place cards, a signature cocktail, or a small take-home favor for each guest. These little details show your guests that you’ve put thought and care into the evening.
I love creating handwritten place cards for my dinner parties! I also use Etsy to find cute details, including menus.
